Mission Pharmacy Manager

Médecins Sans Frontières (MSF), is an International Humanitarian Organization providing medical aid to populations in distress, victims of natural and man-made disasters and victims of armed conflict, regardless of race, religion and political believes. For more information, visit our Arabic website, www.msf-me.org

Médecins Sans Frontières – Belgium is looking for Yemeni nationals to recruit for the following position:

 MISSION PHARMACY MANAGER

Location: Aden - Coordination Office
Contract duration: One year renewable
Contract type: Fixed – Term Contract 
Reporting to: Medical Coordinator

MAIN PURPOSE

Defining, coordinating and monitoring all pharmacy related activities in the Mission, according to MSF standards and values, the Medical Coordinator instructions and with consideration of national and international laws and regulations, in order to ensure the quality and proper organisation of medical supply process, procedures and protocols, the proper management of the medical stock in the projects and, in collaboration with the medical coordinator, the correct use of medicines and medical material.

Accountabilities    

• Supporting the Head of Mission and Medical Coordinator in representing and defending MSF’s interests before the Ministry of Health and other local authorities or local suppliers for any issue concerning pharmaceutical supply, in order to ensure stock procurement in the projects while complying with the national laws and regulations and following MSF protocols. Ensuring a close follow up of the National Drug Supply particularly in projects where MSF is working in conjunction with MoH. Collaborating in budgeting and preparing drug and other medical material orders together with Medical and Logistic Coordinators.
• Supervising the running of the pharmacies across the mission, ensuring the proper implementation of MSF Safety standards, incl. pharmacovigilance follow up and waste management protocols, and to national and international legislation, in order to ensure the quality of the service given to the population and the accurate handling of drugs and products, including its proper disposal, in terms of hygiene and security. In case of integration of medical stock under the supply, this includes close involvement in the medical warehouse as regards procedures, operations and stock management but not direct supervision of same. Supporting the Medical Coordinator regarding the follow-up of EPREP planning and maintenance of medical emergency kits.
• Supporting and participating in all drug and medical material supply processes and ensuring its overall efficiency and effectiveness. This involves regular technical visits to project sites to ensure appropriate follow up of activities and management of field pharmacies; collecting and analyzing stock indicators according to physical records and logistic across different projects and together with the Medical Coordinator taking corrective decisions when necessary and providing technical pharmacy support regarding pharmaceutical information, medication use (protocols and rational drug use), management of side effects, adherence issues etc.
• Ensuring the collection of data for monitoring and surveillance of optimal quantity & quality of medicine use. Supporting activities at service level for effective drug distribution and control, quality prescription (rational drug use), medicines reconciliation, antibiotic stewardship interventions such as restricted use antibiotic review, follow up of pharmaceutical care plans, patient counseling, good dispensing practices and safe medication practices.
• Monitoring the procurement process and taking corrective measures when needed, ensuring regular communication with Medical, Logistics, HR and Finance departments regarding Medical Supply and Pharmacy Management. Supporting the Medical Coordinator in order to ensure local medical purchases are made from approved sources, subject to approval of Section Pharmacist.
• Being responsible for the good maintenance of all drugs and equipment in the pharmacies and the appropriate storage and management of supply of narcotic and psychotropic medication with respect to national legislation, permitting traceability for these specific products. 
• Facilitating correct stock management and transport/storage procedures, in order to ensure the availability of stock in all projects and to avoid expiries/overstocks and stock-outs. Ensuring that all inventories of drugs and medical devices exist and are updated. In close collaboration with Logistics Department, supervising storage conditions (e.g. humidity, temperature, light exposure, cleanliness, pest and rodents control, stock security, maintenance of cold chain, etc.), classification, organization and inventory, in order to guarantee the quality of the medicines and other medical material and prevent damage, financial losses generated by expired items, deterioration and robbery. Being responsible for follow-up of loans/donations and management of expired medications according to MSF procedures (and national legislation in case of expired drugs).
• Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required. In case of integration of medical stock under the supply, this includes providing support to Supply Log in this capacity to ensure the medical stock and pharmacy management according to recommended guide lines/procedures.
• Participating in reporting according to MSF guidelines (SitReps, medical statistical reports, etc.) and reporting on drug consumption and medical devices dispensed according to protocols, informing on unusual patterns.

MSF Section/Context Specifics

• Streamline the communication and networking at MOH and local medical authorities (SBDMA and NPDMS) for obtaining the permits (Import, Release, Transport) for the control medicines (local & international)
• Ensuring all the permits are well encoded as per the reception and distribution plan according to each category of control medicines (Narcotics, Psychotropics & precursors)
• Update mission Medical Standard List (MSL) and upload into Unidata, ensure projects’ Article List Per Activity (ALPA) and Standard (STD) lists are updated and corresponding to the mission medical activity.
• Reporting of Cold Chain Break Down on log help desk and Follow Up with HQ Medical Supply Referent
• Assisting projects in quarterly orders and liasoning with supply department. Ensuring that chronogram is respected.
• Communicating with Pharma Unit HQ Quality Assurance (QA) for Local Purchase and donation validation and with other HQ referents for technical discussion including Clinical Pharmacy.
• Covering the project pharmacy manager gap in his/her absence, if required. 

Requirements 

Education

• Essential: Pharmacy Degree. Candidate must be registered with Medical council of Yemen.

Experience

•     Essential: two years’ experience in (hospital) pharmacy management.
•     Essential: Previous experience with MSF or other NGO’s.
•     Desirable: Knowledge on pharmacy management tools (Isystock, UNIFIELD, etc.).

Languages

• Fluency in English & Arabic languages is required.

Competencies

• People Management and Development.
• Commitment to MSF Principles.
• Behavioural Flexibility.
• Results and Quality Orientation.
• Teamwork and Cooperation.

Médecins sans Frontières – Coordination 

Applications must be in English language. Candidates should submit a Cover Letter and CV.

Only online Application will be accepted. Please send your application to MSFOCB-yemen-jobs@brussels.msf.org

Please write in the subject of the email: “Mission Pharmacy Manager- Coordination” 

Deadline for application: 4th of January 2025

Only short-listed candidates will be contacted for interviews. No face-to-face contact or phone contact will be considered. Any documents sent to MSF (CV, cover letter, copies of diploma, recommendations letters) will not be returned by MSF.