Medical Supply Chain Coordinator

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Save the Children International seeks to always be a child-safe organization by fulfilling its obligations to the community and through programme implementation carried out by the organization for safeguarding children and improve their living standards of the child.

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Position: Medical Supply Chain Coordinator

Location: Head office

Contract Length: 1 year

The Opportunity:

ROLE PURPOSE:

The Medical Supply Chain Coordinator (MSCC) will oversee the area pharmaceutical and medical supplies orders, storage and PPS distribution, monitoring, and management according to SCI protocols and standards in order to ensure the optimal health and nutrition delivery.

KEY AREAS OF ACCOUNTABILITY :

• ensure that all operations relating to the procurement, storage, handling, and distribution of medicines are in line with Good Distribution Practice Regulations.
• To follow and implement Good Distribution Practice Procedures and report any deviations to the    Responsible Person/Quality Manager.
• To carry out investigations as required by the Responsible Person/Quality Manager.
• contribute to the continuous improvement activities for Good Distribution Practice
• Assist with procurement planning through the assessment of needs by analyzing consumption report data at facility level, quantification of requirements and supplier liaison through SCI area supply chain Manager and country SCI procurement center.
• Advice on safe pharmaceutical management best practices and ensure incorporation of these practices into pharmacy services design, including drug flow, consumption reporting, buffer stocks, alert levels, early international and local orders to avoid stock outs.
• Ensure good practices of storage and distribution are respected at national, provincial and health zone level to ensure safe and effective supplies.

In coordination with health program managers and area supply chain manager, lead capacity building activities (including trainings) with a focus on pharmaceutical management best practices,

• consumption reporting guidelines at service point, and SCI stock management guidelines internally for SCI but also externally for partners (Ministry of Health personnel at regional, district and facility level)
• Ensure proper prescribing, administration, cold chain management, controlled drug management and health care waste management are conducted according to national drug management guidelines at MOH facility level.
• Ensure in collaboration with the health program managers international procurement is raised according to stock level.
• Support supply chain department in international and national purchasing of drug and medical equipment according to SCI guidelines
• Ensure daily/weekly/monthly stock movement reports, stock checks and all stock card, bin card and other SCI logistics reporting tools are kept updated and archived on a timely and appropriate manner
• Liaise with health and supply chain teams to support good communication and effective planning to prevent stock-outs.
• Ensure the reception of the international orders in collaboration with the procurement coordinator
• Provide technical supervision to medical store staff, ensuring they appropriately incorporating all SCI guidelines into their day-to-day activities.
• Coordinate with program managers and Monitor Evaluation Learning manager that lessons learnt, case studies, success stories and challenges are mapped for institutional learning
• Liaise with SCI regional/global Pharmacy advisor to ensure updated guidelines are in place and contribute in global learning process.
• Raise issues of concern on poor practice and key risks to his/her direct line manager.
• Maintain the Preposition Stock (PPS) database (TIM) on a regular manner and ensure regular inventory according to save the children policy
• Ensure all operations staff are aware of and adhere to PPS SOP and to track all STF and CRM for pre-positioned stock.
• Ensure all Stock issued from PPS are recovered within the Life of the requesting Project.
• Share Monthly PPS tracker with Humanitarian Funding Lead, Supply Chain Director & Operation Director.
• Ensure Smooth Rotation of PPS within the effective shelf life of each item.
• Responsible for tracking shelf life of each item.
• Responsible for all transactions in TIM for stock linked to Prepositioned stock.
• Advise Humanitarian Fund lead on external request for supplies from Prepositioned Stock.
• Coordinate & Track all prepositioned stock that is required to be recovered from Projects or External Partners.
• In collaboration with Logistic Coo manage the dispatch of PPS that’s is planned to be sent on a regular manner to field offices with appropriate documentation. As per SCI guidelines
• Prepare and maintain all the documentation for the management, importation, inventory of PPS according to SCI international guidelines.

BEHAVIOURS (Values in Practice)Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.Creativity:
• develops and encourages new and innovative solutions
• willing to take disciplined risks.Integrity:
• honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS AND Experience

• Bachelor of Pharmacy, Master or postgraduate on pharmaceutical supply chain management is preferable
• Registered pharmacist with at least 5 years’ medical supply management experience.
• Experience in medical logistic in humanitarian settings
• Experiences in humanitarian sector in primary or secondary health care service
• Knowledge of the good practices of storage and distribution in addition to rational use of medicines
• Strong understanding of infection control risks.
• Experience of working in a multidisciplinary, multi-cultural team.
• Strong communication skills
• Ability to motivate and support team in stressful situations.
• Able to work in stressful situation and long workings days
• Good capacity of adaptation
• Excellent fluency in French
• Good speaking English including pharmaceutical terminology.
• Excellent skills in Microsoft Office Tools (Word, Excel, Outlook).

Desirable

• Previous experience with SCI logistic guidelines including TIM platform highly desirable
• Previous experience of working in medical supply chain
• Previous experience and understanding of the health system in Somalia

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.  A copy of the full role profile can be found at www.savethechildren.net/careers/apply

“Save the Children is an equal opportunity employer. Women are strongly encouraged to apply”

ABOUT US

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

· No child dies from preventable causes before their 5th birthday
· All children learn from a quality basic education and that,
· Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

To apply for this position, please click on the below link:

https://hcri.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/7434